Rye RFC collects and processes personal data in relation to our members and players. The following statement describes how we store and use your data for the benefit of all our members. It also describes your data protection rights, including a right to object to some of the processing which we carry out. 

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Keeping your data secure

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Rye RFC takes its responsibilities around safeguarding personal data very seriously and will take great care to ensure that your personal data is handled appropriately in order to secure and maintain your trust and confidence in the club.

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How we collect and use your data

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When registering with us as a member, we collect some personal information to maintain our membership list and to register members with the RFU game management system (GMS). We keep this data to a minimum and contains nothing that is sensitive or special in nature. We also collect and process your personal information to enable us to manage both the playing and social functions of the club and on occasion to promote the benefits available to you as a member.

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Rye RFC utilise a software solution called ‘Jotform’ in order to collect membership information. The ‘Jotform’ Privacy Policy can be viewed here https://www.jotform.com/privacy/

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Sharing your data

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Some data may be shared with the Rugby Football Union (RFU), and our Country Governing body, Sussex Rugby Football Union (SRFU) which may use such data to regulate, develop and manage the game of Rugby Union Football. Further details of the use of data by RFU and SRFU can be found in their respective privacy statements.

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Some limited information may be shared with other stakeholders in rugby, such as other clubs, Constituent Bodies, referee societies, league organisers, so that they can maintain appropriate records and assist us in organising matches and administering the game.

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The Club may from negotiate favourable offers with third parties, these include companies who provide leisure and sporting activities, as well as retailers. We do not share your personal information with any of them. We will communicate offers to members either by posting them on our web site, and by email. We do not carry out direct marketing, nor do we do so on behalf of any third party.

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Your consent can be withdrawn at any time by contacting Rye RFC.

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Personal data may also be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the legal protection of our or the Club’s legitimate interests in compliance with applicable laws. Personal data will also be shared with third party service providers, who will process it on our behalf for the purposes identified above. Such third parties include the RFU as the provider of GMS.
 

Where you work in a particular role within the game, you may be required to undergo a Disclosure & Barring Service check using the RFU’s eDBS system. The result of this check will be input into your Game Management Service (GMS) record.

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Storing your data

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We will retain your personal information for the period of your membership, if you leave the club your information will be retained and archived to facilitate re-joining the club and to advise you of changes and club activities that may be of interest to you. If you would like your personal data removed please contact the club.

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We acknowledge your right to request confirmation regarding the personal data we hold about you, your right to be provided with copies, also a number of other rights such as a request for us to stop processing your personal data or to have it removed from our data base. Should you wish to exercise this right we will remove your personal data from our data base as soon as possible. To do this please contact the club in writing. You also have the right to complain to the regulatory body for the UK, the Information Commissioners Office, www.ico.org.uk if you believe we have breached the data protection act. 

Changes to our Privacy Policy

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We review and update our data protection and privacy procedures and policy on our web site. 

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